Applicant Tracking Overview

The Application Tracking System allows you to have an external Form.io powered web application that applicants can complete without having to log in to DataPlus. Once the applicant completes the web application it is automatically available to you in Employee Care via the Application Tracking screen on the Original Application tab. Because the Applicant Tracking System is a workflow, you can then:

• Route the application to the hiring manager when changing statuses via tasks.

• Run a report to determine where in the process the applicant was rejected or withdrew by including the previous state.

• See immediately how many applications are in a particular status.

• View the application history.

Some additional features of the Applicant Tracking System include the ability to:

• Tie a requirement to an application (such as Background Check or a Drug Screen).

• Create an Employee from a hired applicant.

During the implementation process you will have the opportunity to make some minor customizations to the standard application template such as adding your company logo and modifying the questions that appear on the Additional Information and Consents page of the web application. The images below show an example of the web application. You will be given the web address to your company’s version of the web application during implementation that you can then link to from your company website or any other job listing.

This is the Applicant Information page of the application. After completing it, they would select Next.

This is the Affirmative Action/EEOC Information page:

This is the Employment Eligibility page:

This is the Availability page:

And finally, this is the Consents/Attestations page, which is customized:

Once the applicant completes and submits the application it automatically appears as a new application within Employee Care . The Applications (ATS) screen lists all applications submitted using the link to the external form. From here you can search for, filter, or print a list of all applications, and add an applicant manually, if necessary. The columns and data on these screens can be customized and reordered using the configuration button. Click on an application to view the information entered on the form, share the applicant’s record internally and manage interviewer information.

Once you open application, you can see the the information that the applicant completed by switching to the Original Application tab:

• ZendeskEmployeeCare.5.log-1181344801.zip3 KB