Logging Staff Time Worked without Clients

You can log the time you worked without clients in one of four ways. From the:

• Time Clock card (Real-Time Users Only) on the Home screen (See Using the Time Clock Card.) (Staff Only)
• Time Logging card (Combination or After-the-Fact Users only) on the Home screen if you enter begin/end times. (Staff Only)
• Hours graph on the My Log/Staff Log screen if you enter begin/end times. (Staff and Managers)
• Other Hours/Amounts grid on the My Log/Staff Log screen if you enter total hours. (Staff and Managers)

From the Time Logging Card

If you are not a real-time user and are logging your own time that requires begin/end times, you can do so from the Time Logging card on the Home screen. Review Log and Approve Log Managers can only add staff time that require begin/end times for their staff from the Hours graph on the Staff Log screen. See From the Hours Graph.

Task:

To log your staff time worked without clients from the Time Logging card:

1. Click Home in the menu.

   Step Results: You will see the Time Logging card.

   Note: If you do not see this card you are either a real-time mode user or you are not required to enter begin/end times.

2. Select the time you are beginning work from the Time Logging card.
   

   The minutes increment based on your agency's rounding rules: 15, 10, 5 or 1 minute.
   

3. Select the appropriate Staff Time Worked without Clients log transaction type from the Type list.

   Important: You may also see Non-worked Time and Unpaid Break log transaction types in the Type list, if they require begin and end times. The names that appear will vary depending on your agency's setup.
   

4. Select the appropriate Cost Center

   Important: Your Default Cost Center will be selected initially. However, you can change it to a different cost center, if needed. If you do not see any cost centers in the list, contact your system administrator.

5. Select the appropriate Task.

   Important: The Task tied to your Default Wage Type and Primary Job Title will be selected initially, but you can change it to another task, if needed. If you do not see any tasks in the list, contact your system administrator.

6. Select Start.

   Step Results: The Start Logging pop-up opens.

7. Enter any notes or select a pre-defined note from the Insert Template list and then select Save. Notes may or may not be required depending on your agency setup.
   

   Step Results: The Start Logging pop up will close, the Status on the Time Logging card will change to show when you started logging, and an "open" (meaning only the begin time was recorded) Staff Time Worked without Clients Log transaction was created. You can view it by going to My Log.
   

   The Log transaction appears in a yellow block. The ragged edge and error flag indicate that the transaction is open and does not have an end time recorded yet.

   Important: Mouse over the block to view more details or click on it to open it.

   Important: If the Log transaction is less than one hour in duration you will not see any icons on the block in the condensed view. Select the + magnifying glass icon on the title bar to expand the Hours graph to make all icons visible. Select the - magnifying glass icon to condense the Hours graph again.

   The End and Switch buttons now appear on the Time Logging card.

   

8. Once you have started a logging transaction, then from the Time Logging card you can:

   Select:	To Record the Time when:
   End (also select the time the task ended)	You ended the current activity. The Staff Time Worked without Clients Log transaction will be closed and the Status on the Time Logging card will update. You will also be prompted and may be required to enter a note.
   Switch (also select the time that you are switching activities along with the new Type (if changing to an activity other than Staff Time Worked without Clients) and the new Cost Center, Task or Break Type)	You ended one activity and began a new one. The open Staff Time Worked without Clients Log transaction will be closed and a new open Log transaction is created. You can view them by going to My Log. You will also be prompted and may be required to enter a note.

From the Hours Graph

Record Staff Time Worked without Clients Log transactions that require a begin and end time from the Hours graph.

Task:

From the Hours graph:

1. Click My Log in the menu, if you are logging your own time.
   

   If you are a Review Log or Approve Log Manager and want to create a log transaction for your staff, click Staff Log in the menu, set any needed filters and then select the appropriate Staff card instead.
   

   Step Results: The My Log/Staff Log screen opens.

2. Select Add on the Hours graph.
   

   Step Results: The Hours pop-up appears.
   

3. Complete the following information and click Save.

   In this field:	Enter:
   Type	Select the appropriate Staff Time Worked without Clients log transaction type. Important: You may also see Non-worked Time and Unpaid Break log transaction types in the Type list, if the associated wage types require begin/end times. The names that appear will vary depending on your agency's setup.
   Date	The date you started this Log transaction. Note: Depending on your agency's settings, you may be restricted from entering a date a specified number of days in the past or future. If so, you will see an error message when you try to save.
   Begin Time	The time you started this Log transaction. The Begin Time is required. Note: The minutes increment based on your agency's rounding rules: 15, 10, 5 or 1 minute.
   End Time	The time you ended this Log transaction. Note: You cannot enter an End Time that is before the Begin Time.
   Total Hours	The total number of hours worked is automatically calculated based on the Begin/End Times and is read-only.
   Cost Center	The cost center where this Log transaction was completed. Important: Your Default Cost Center will be selected initially. However, you can change it to a different cost center, if needed. If you do not see any cost centers in the list, contact your system administrator.
   Task	The task (job title/wage type combination) for this Log transaction. Important: The Task tied to your Default Wage Type and Primary Job Title will be selected initially, but you can change it to another task, if needed. If you do not see any tasks in the list, contact your system administrator.
   Notes	Any notes related to this Log transaction.

   Step Results: The Log transaction will appear on the Hours graph in a yellow block. The person icon indicates that it is a Staff Time Worked without Clients Log transaction. The bottom edge of the block will be ragged, if no end time was entered (open) and solid, if an end time was entered (closed). If the Log transaction is open you will also see the error flag. This is because the end time is currently missing and it is required to approve the Log transaction.

   Important: Mouse over the block or press and hold a block to view more details in or click or tap on it to open it for editing, etc.

   Important: If the Log transaction is less than one hour in duration you will not see any icons on the block in the condensed view. Select the + magnifying glass icon on the title bar to expand the Hours graph to make all icons visible. Select the - magnifying glass icon to condense the Hours graph again.

   

From the Other Hours/Amounts Grid

Record Staff Time Worked without Clients Log transactions that do NOT require a begin and end time, but instead require the total number of hours worked from the Other Hours/Amounts grid.

Task:

From the Other Hours/Amounts grid:

1. Click My Log in the menu, if you are logging your own time.
   

   If you are a Review Log or Approve Log Manager and want to create a Log transaction for your staff, click Staff Log in the menu, set any needed filters and then select the appropriate Staff card instead.
   

   Step Results: The My Log/Staff Log screen opens.

2. Select Add on the Other Hours/Amounts grid.
   

   Step Results: The Hours pop-up appears.
   

3. Complete the following information and click Save.

   In this field:	Enter:
   Type	Select the appropriate Staff Time Worked without Clients log transaction type. Important: You may also see Non-worked Time and Unpaid Break log transaction types in the Type list, if the associated wage types are hours only or do not require a begin and end times. The names that appear will vary depending on your agency's setup.
   Date	The date you started this Log transaction. Note: Depending on your agency's settings, you may be restricted from entering a date a specified number of days in the past or future. If so, you will see an error message when you try to save.
   Hours	The number of hours worked. Hours are required.
   Cost Center	The cost center where this Log transaction was completed. Important: Your Default Cost Center will be selected initially. However, you can change it to a different cost center, if needed. If you do not see any cost centers in the list, contact your system administrator.
   Task	The task (job title/wage type combination) for this Log transaction. Important: The Task tied to your Default Wage Type and Primary Job Title will be selected initially, but you can change it to another task, if needed. If you do not see any tasks in the list, contact your system administrator.
   Notes	Any notes related to this Log transaction.

   Step Results: The Log transaction will appear on the Other Hours/Amounts grid. The person icon indicates that it is a Staff Time Worked without Clients Log transaction.
   

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