Payroll Cost Centers

Context:

You can view information about the Payroll Cost Centers that were synced to Time Tracking from ProviderPro.

Note: If you sync Payroll Cost Centers from ProviderPro, do NOT add, delete or make changes to the Payroll Cost Center settings that sync within Time Tracking. The changes will be overwritten the next time the sync runs. Make changes to the Payroll Cost Center information that syncs in ProviderPro. To make Payroll Cost Center settings read only in Time Tracking turn on the Disable Synced Properties Default setting in Options.

Staff select a Payroll Cost Center when they are documenting time worked without clients or non-worked time. The Payroll Cost Centers available to staff to select from when logging staff time worked without clients and non-worked time are set in the Data Collection Type assigned to their Staff Permission Group or in the Staff Permission Group itself.

Payroll Cost Centers are included in the export file that is later imported into ProviderPro Payroll Wage Entries.

To view your Payroll Cost Centers:

Task:

Log in with your full login.
Select Setup from the menu.
Step Results: The Setup screen opens.
Select Payroll Cost Centers on theDataPlus card.

Step Results: The Payroll Cost Centers screen opens.
Select a Payroll Cost Center card from the list, enter a Payroll Cost Center in the Search box to search for a specific Payroll Cost Center.

If you do not sync Payroll Cost Centers from ProviderPro, select Add to create a new one.

Step Results: The Payroll Cost Center screen opens.

Complete the following information and select Save:

In this field:	Enter:
Code	The code of the Payroll Cost Center.
Description	A description of the Payroll Cost Center.
Order	The order you want the Payroll Cost Center to be sorted in lists.
GL Cost Center	The associated General Ledger Cost Center.
Do Not Export	Select this option If you have some cost centers that are "live" and using Time Tracking and other cost centers that are in the "parallel" process, you may want to exclude the "parallel" cost centers from the export until they "go live."
Active	The Payroll Cost Center is in use.

Step Results: If this is a new Payroll Cost Center, the Excluded Job Titles, Excluded Wage Types, Payroll Cost Center Groups, Viewers, Reviewers and Approvers cards appear.

Select Add on the Excluded Job Titles card to select any job titles that would never apply to this Payroll Cost Center.

Step Results: The Excluded Job Titles pop-up opens.
Select the job titles that would never use this Payroll Cost Center and then click Save.

Step Results: The excluded job titles appear on the card.
Select the minus sign next to a job title to remove it from the this list of exclusions for this Payroll Cost Center.

Step Results: A confirmation message appears.
Select Yes.

Step Results: The payroll job title disappears from the card.
Select Add on the Excluded Wage Types card to select any wage types that would never apply to this Payroll Cost Center.

Step Results: The Excluded Wage Types pop-up opens.
Select the wage types that would never apply to this Payroll Cost Center and then click Save.

Step Results: The excluded wage types appear on the card.
Select the minus sign next to a wage type to remove it from the list of exclusions for this Payroll Cost Center.

Step Results: A confirmation message appears.
Select Yes.

Step Results: The payroll wage type disappears from the card.
Select Add on the Payroll Cost Center Groups card to add this Payroll Cost Center to a Payroll Cost Center Group for security and Data Collection Type setup purposes.

Step Results: The Payroll Cost Center Groups pop-up opens.
Select the Payroll Cost Center Groups you want to assign to this Payroll Cost Center and then click Save.

Step Results: The Payroll Cost Center Groups appear on the card.
Select the minus sign next to a Payroll Cost Center Group to remove it from the list of Payroll Cost Center Groups for this Payroll Cost Center.

Step Results: A confirmation message appears.
Select Yes.

Step Results: The Payroll Cost Center Group disappears from the card.
Select Add on the Staff Permission Groups card to select the staff permission groups that can log staff time without clients or non-worked time for this payroll cost center.

Step Results: The Staff Permission Groups pop-up opens.
Select the staff permission groups you want to assign to this payroll cost center and then click Save.

Step Results: The staff permission groups appear on the card.
Select the minus sign next to a staff permission group to remove it from this payroll cost center.

Step Results: A confirmation message appears.
Select Yes.

Step Results: The staff permission group disappears from the card.
Select Add on the Viewers card to select the staff that can view the log entries for this Payroll Cost Center.

Step Results: The Viewers pop-up opens.
Select either Primary Managers or Department Managers and click Next.

Important: Primary Managers have direct responsibility for viewing the log entries for this Payroll Cost Center. Department Managers are indirectly responsible for viewing the log entries for this Payroll Cost Center.
Select the viewers you want to assign to the Payroll Cost Center and then click Save.

Important: Only staff that have the Logs: View Selected role will appear in the list.

Step Results: The viewers appear on the card and you can change the Manager Type if needed.
Select the minus sign next to a viewer to remove him or her from the Payroll Cost Center.

Step Results: A confirmation message appears.
Select Yes.

Step Results: The viewer disappears from the card.
Select Add on the Reviewers card to select the staff that can review the log entries for this Payroll Cost Center.

Step Results: The Reviewers pop-up opens.
Select either Primary Managers or Department Managers and click Next.

Important: Primary Managers have direct responsibility for reviewing the log entries for this Payroll Cost Center. Department Managers are indirectly responsible for reviewing the log entries for this Payroll Cost Center.
Select the reviewers you want to assign to the Payroll Cost Center and then click Save.

Important: Only staff that have the Logs: Review Selected role will appear in the list.

Step Results: The reviewers appear on the card and you can change the Manager Type if needed.
Select the minus sign next to a reviewer to remove him or her from the Payroll Cost Center.

Step Results: A confirmation message appears.
Select Yes.

Step Results: The reviewer disappears from the card.
Select Add on the Approvers card to select the staff that can approve the log entries for this Payroll Cost Center.

Step Results: The Approvers pop-up opens.
Select either Primary Managers or Department Managers and click Next.

Important: Primary Managers have direct responsibility for approving the log entries for this Payroll Cost Center. Department Managers are indirectly responsible for approving the log entries for this Payroll Cost Center.
Select the approvers you want to assign to the Payroll Cost Center and then click Save.

Important: Only staff that have the Logs: Approve Selected role will appear in the list.

Step Results: The approvers appear on the card and you can change the Manager Type if needed.
Select the minus sign next to an approver to remove him or her from the Payroll Cost Center.

Step Results: A confirmation message appears.
Select Yes.

Step Results: The approver disappears from the card.